schedule a meeting

Meaning

To 'schedule a meeting' means to set a specific date, time, and location (or virtual link) for people to gather and discuss business matters. It is a foundational phrase in professional communication, used daily in emails, calendar invites, and phone calls. The tone is completely neutral and professional.

Examples

• I would like to schedule a meeting for next Tuesday to discuss the project timeline.

  I would like to schedule a meeting for next Tuesday to discuss the project timeline.

• Could you please schedule a meeting with the design team sometime this week?

  Could you please schedule a meeting with the design team sometime this week?

• We had to schedule a meeting at short notice to address the sudden market changes.

  We had to schedule a meeting at short notice to address the sudden market changes.

• I'll send over a calendar invite once we schedule a meeting that works for everyone.

  I'll send over a calendar invite once we schedule a meeting that works for everyone.

• It is easier to schedule a meeting using shared online calendars.

  It is easier to schedule a meeting using shared online calendars.

Common Mistakes

• ✗ I want to make a meeting with you next Monday.

  ✓ I want to schedule a meeting with you next Monday.

  While 'make a meeting' is occasionally understood, 'schedule a meeting' (or 'set up a meeting') is the standard and professional business collocation.

• ✗ Let's schedule a meeting on next week.

  ✓ Let's schedule a meeting next week.

  Do not use the preposition 'on' before time expressions like 'next week', 'this afternoon', or 'tomorrow'.

Related Expressions

Practice

• I need to ___ with the department head to review my performance.

  💡 arrange a time to talk

  Show answer

  schedule a meeting

• Can you ___ for Friday morning if everyone is available?

  💡 set a time for a discussion

  Show answer

  schedule a meeting